ERP

Enterprise resource planning (ERP) is an indispensable system as it  helps company standardize, streamline and integrate its business processes. 

 

Institutionalization of business operation is imperative and should be the key objective of any business concern and that can be achieved only through an ERP system.

The core modules of the ERP system are described as follows :    
  

1)   Sales order processing    
 

Send quotes in a just a few clicks. Convert quotes to sales orders and invoices from the same screen.  Use mobile interface to sell on the road.  Convert quotations into sales orders in one click.  Follow key quotations and orders in just a click and get alerts based on relevant activities.

 

2)  Invoice generating & dispatching  

 

Invoice on ordered or delivered quantities, based on time and materials. Manage payment terms by customer or by invoice. Easily track and follow up on invoice aging.  Create and configure products with multiple attributes or variants such as size, color, finish, etc.    
 

Apply discounts on any quotation line item and choose if the discount should be visible or hidden.  Manage any type of product including services, stockable products, delivery charges, electronic products, or consumables.   

 

3)  Purchasing Activities

A fast user interface designed for modern inventory management.  Get more work done with less effort.  Compare the information appearing on the Purchase Order, the Vendor Bill, and the Receipt to make sure you pay the correct bill.   Buy goods from a supplier at a negotiated price, on a recurring basis during a specific period of time.  Configure each to product to send out Requests for Quotations to each of your supplier.  Send RfQs by email directly from the app or print and send them by post, all in just one click.      

 

Keep track of the status of your quotes and orders, of the amount of the orders and the expected delivery date. No more generation of draft PO. Auto-complete when generating a draft invoice.  Keep track of your stock and determine quantity and locations for each batch of items you receive.  

Set up procurement rules to automatically order the necessary items based on stock levels, minimum quantities per location or per supplier, sales, or other parameters.  Organize the movement of items between two locations you own.  Define sale price, type, barcode and reference to easily differentiate similar products.  Add the reference used by each supplier for the item to make it easier to find for both them and you.  Keep track of stock, incoming orders and product availability.  Define the product’s exact position within your warehouse.  Define the length of the warranty and specify customer and manufacturer lead times.   

4)  Inventory Management & Control

The unique double entry inventory management allows full traceability from the supplier to the customer. Nothing is lost, everything is moved.  Scan products in your warehouse using the barcode scanner. Control your dashboards and track orders wherever you are.  A fast user interface designed for modern inventory management. Get more work done with less effort with or without barcode scanners.  Pack orders and deliver with or without barcode scanners.  Prepare delivery orders for you based on availabilities. 

 

Use hierarchical locations to structure your warehouse: zones, rows, shelves, etc.  Control incoming products and compare to what was ordered from the supplier.  Scrap products in just a few clicks and get clear reports on scrap: their costs, reasons and volumes.   Pack products in just a click and assign barcodes to packs for an easy tracking of the orders.  Use the simple transfer interface to move products from one location to another.  Supports several product types that have different behaviour: physical products, consumables, services, digital products.  Supports multiple unit of measures and converts automatically for you: buy per tons and sell in kg. 

 

 Supports FIFO, Average Cost (AVCO) and Standard Price for product costing methods.   Reincorporate landed costs into your product cost to get an accurate valuation of your inventory.   Set up perpetual (real time, automated) or periodic inventory valuation mode by product.  Design your own product routes to automate transfer orders between warehouses or locations.  Manage all your warehouses with the same system and define replenishment rules between warehouses. 

 

 

5)  Manufacturing

Manage your products into assembly lines or manual assembly.  Launch production of items needed in the final assembly of your products.  You are now able to consume other products despite what was initially planned and edit MOs once they are done.  Disassemble a finished product and recuperate components.  Get a clear view on your whole planning and easily reschedule manufacturing.  Have access to all available resources and plan ahead with your production. 

 

Keep track of availability of items in stock and production time.  Use the MRP Scheduler to schedule your work at each work-center, based on their OEE and capacity.  Automatically trigger quality checks for the manufacturing department.  Deploy your statistical process control easily with checks.  Get a full upstream traceability report on the components used during the manufacturing process.  Track the cost of each manufacturing order based on the cost of the components and on the cost of your operations (labor or material).  Analyze your work centers loads, the productivity losses and track your overall equipment effectiveness (OEE).   

 

 

ACCOUNTING 

           

The accounting module is not included as part of ERP.  It is to be purchased separately.

The ability of Accounting module is to reconcile a payment with several invoices using a button on the payment form.  Get an instant access to all accounting features, wherever you are, on tablets or smart phones.  Invoices are easy to create, beautiful and full featured. Payment terms, multiple taxes, discounts, price lists.  Draft invoices are created automatically based on sales order, timesheets or delivery orders.  Support multiple payments for one invoice, cash discounts, advance invoice and partial reconciliations.  When creating an invoice, the system suggests outstanding payments automatically so that you don't have to reconcile it later.  The receivable report gives you a clear overview of overdue payments and treasury forecast.  Get clear reports on customer statements and navigate easily through the documents to understand every customer use case. 

 

The system  proposes emails, follow-ups letters, and tasks automatically to ease your credit collection process.   Compare the information appearing on the Purchase Order, the Vendor Bill, and the Receipt to make sure you pay the correct bill.  Get a clear forecast of your future bills to pay.  Track employee expenses, from the recording to the validation and reimbursement.   Get a proposition of supplier bills to pay and print checks in batch in just a few clicks.  Support your own payment flows with optional validation steps.  Easily track every cash transaction with opening and closing.  Audit differences between your accounts and your bank statement balance to ease reconciliation. 

 

Access rights are super flexible. Default configurations are already setup for accountants and advisers.  Define as many users as you want with different access rights.  Organize your document into several journals (by departments, by type of activity) to split roles across several users.  Navigate through the information: consolidations, drill-up/down, group data, filters, etc. Multiple standard reports are available - Profit & Loss, cash flow statements, cash reports, executive summary and aged payable/receivables, etc. Get standard reports and chart of accounts available.  Export to Excel and pdf.  No need to report balance sheet accounts from one year to another. 

 

Automatic calculation of P&L based on chosen dates, only need to write the handling of earnings for closure. Choose lock entry dates for non advisers and all users.  Navigate easily through the flow of information from the Profit & Loss report.  Search and filter in the general ledger easily and zoom into documents in just a click.  The consolidated journal displays what happened in each journal organized month by month for readability.  Get your tax reports in accrual or cash based, formatted according to the right country.  The tax audit report allows you to check how the tax report is computed for audit purposes. In the tax report, select a line and click on the "audit" button to audit the journal items (base and tax in the same report).  Get a cash flow statement in real time with lots of options in the filters.   Get your current year earnings automatically reported to your balance sheet to report at any time without having to close/open fiscal years.